REDCap at the Yale Program on Aging

What is REDCap?

REDCap (Research Electronic Data CAPture) is an NIH-sponsored, secure web-based application developed at Vanderbilt University by Paul A. Harris and colleagues¹. REDCap has well over 600 institutional partners from 58 countries and has been successfully used for data collection and data entry for tens of thousands of research studies (http://project-redcap.org). It supports features required for FDA-compliant data management systems. REDCap is well suited to observational and community-based studies.

At the Yale School of Medicine, REDCap is hosted by the Data Management and Informatics Core (DMIC) of the Yale Program on Aging (POA) and the Claude D. Pepper Older Americans Independence Center at Yale.

Why should I use POA-REDCap?

REDCap is licensed at no cost by Vanderbilt University, so that any organization can download and install it. However, the task of maintaining REDCap can be rather daunting and costly, and it may make sense for you to make use of an existing implementation such as ours.

We have worked hard to create a robust, scalable and professionally managed infrastructure for REDCap. We have two new servers that, through a contract with ITS, are administered by the School of Medicine's top ITS-based Linux expert. Our implementation has been approved by the Yale Information Security Office as following both Yale and NIH HIPAA guidelines.  We have standby servers to help us recover quickly from equipment failure. We have integrated Yale Active Directory authentication into POA-REDCap, so that Yale netids can be used to log into the application.

What about student projects?

We recognize the importance of making research tools like REDCap available to students, fellows and junior faculty who have no independent resources. For research that is not supported by grants or contracts, we will work with mentors to determine fair means of payment.

May I try before I buy?

Yes. If you would like to evaluate REDCap before committing to an arrangement with us, we will set up a trial account for you on our development server.

How will I be charged?

We will charge on a per-study basis. Note that a single research study may contain multiple REDCap projects, in which case only one charge will be applied.

All of the REDCap user support services we offer must be funded by REDCap fees. As more studies sign up, we will be able to provide hands-on REDCap workshops and training, but for now we will do what we can to facilitate user-to-user support.

How may I arrange to set up a study on POA-REDCap?

Send an email to Katy Araujo (katy.araujo@yale.edu) requesting access. Katy will send you a link to a survey for you to fill out, that includes information about your project and your organization. Once the survey has been completed, she will send information about arranging for payment and accessing your account.

Meet the POA-REDCap Team

CharpeptierPeter Charpentier is the Director of the Data Management and Informatics Core (DMIC) of the Yale Program on Aging. He has overall responsibility for POA-REDCap.

Katy Araujo is the DMIC Associate Director, and serves as the POA-REDCap Administrator. All questions about accounts and requests for special programming services should be addressed, by email, to Katy.

TsangSui Tsang is a true REDCap super-user, and is our most knowledgeable person on REDCap project design. She is active in the REDCap user community, and stays abreast of upcoming developments and reported bugs. Sui heads our user support efforts, including moderating the Yale REDCap Users Google Group, and is available to REDCap projects on a consulting basis.

FunaroBrian Funaro, IT Systems Engineer, is an expert in Linux system administration and programming. His responsiblities include REDCap hardware and software infrastructure, testing and applying system patches and updates.

Denise Acampora is Assistant Chief, Geriatrics Research and Educational Programs. She is responsible for the Internal Service Provider (ISP) mechanism that funds our infrastructure. She works closely with the Internal Medicine Business Office to ensure that all of the financial aspects of POA-REDCap function smoothly.

¹Paul A. Harris, Robert Taylor, Robert Thielke, Jonathon Payne, Nathaniel Gonzalez, Jose G. Conde, Research electronic data capture (REDCap) - A metadata-driven methodology and workflow process for providing translational research informatics support, J Biomed Inform. 2009 Apr;42(2):377-81.